Transparency and Confidentiality Policy
The Board of James Bay United Church commits to transparency in its governance. Regular council meetings are open to members of the congregation, and approved minutes are available on request (or in the box below). When sensitive matters arise—such as personnel, legal or pastoral issues—the council may move in camera. Confidential minutes will be recorded separately and stored securely.
NOTE: Current board approved minutes are attached below the current Board Summary.
Minutes prior to April 2025 are available by request through the church office.
Most Recent Board Summary: April 2025
Reflecting on Who We Are and Who We’re Becoming
At our first meeting, the new 2025–26 Board of James Bay United Church entered into their work by sharing reflections on two questions: What brought you to James Bay United Church? and Where do we see the church in 5 to 10 years?
What followed was an engaging and thoughtful conversation—one that gently opened the way for deeper connection and trust among board members. It was a spiritual and grounding way to begin, helping to strengthen relationships and affirm our shared commitment.
From the stories shared, a beautiful picture emerged of a church that feels like home—welcoming, soulful, rooted in the neighbourhood, and open to all. Some came with deep roots in the church; others were drawn to a new beginning. All spoke of a sense of belonging and purpose.
Looking to the future, the board envisioned a church alive with spirit and meaning—not just on Sundays, but every day of the week. There was hope for greater intergenerational connection, for growing presence in the wider community, and for music that continues to bring joy and lift hearts. At the heart of it all is a longing to be a place of soul connection, where everyone feels welcomed and known.
We invite you to consider these same questions for yourself. What brought you here? And what future do you hope for—for your own journey, and for our shared life as a church?
One of the board members shared a prayer that Pope Francis often shared, “Jesus, make my heart more like yours.” May this prayer guide us as we grow together in love and faith.
Summary James Bay United Church Board
April 24, 2025
At its first meeting, the 2025–26 Board began with a heartfelt and hopeful conversation, reflecting on two questions:
What brought us to James Bay United Church?
Where do we see ourselves in 5 to 10 years?
It was a spirit-filled beginning that deepened trust and affirmed our shared vision of JBUC as a welcoming, soulful, and evolving community—rooted in the neighbourhood and alive with meaning.
What’s New and Noteworthy:
Children’s Program
- Following a visioning circle in March, a new intergenerational program is under review. Further discernment is underway.
Office Manager Search
- As discussed at the AGM, and recognizing the growing administrative needs of the church, the Board has approved hiring a part-time Office Manager for a one-year term to support financial operations. Interviews will begin soon.
Board Roles
- Gordon Miller has been appointed Co-Chair.
- The Board is continuing its search for a Treasurer.
Offering Counters Update
- An exception was approved to allow two couples to serve together as offering counters—an approach permitted at the congregation’s discretion.
Contingency Planning
- A contingency fund of $2,000 was approved to support unexpected additional staff time or travel needs that may fall outside the regular approval cycle of Board meetings. Approval would be jointly decided by M&P (HR) and the Treasurer/Finance Team, and reported at the next Board meeting.
Ministry Updates
- Trustees are being oriented into their roles, and upcoming meetings will include updates on visioning and fund development.
Next Meeting: May 21, 2025