Transparency and Confidentiality Policy
The Board of James Bay United Church commits to transparency in its governance. Regular council meetings are open to members of the congregation, and approved minutes are available on request (or in the box below). When sensitive matters arise, such as personnel, legal or pastoral issues, the council may move in camera. Confidential minutes will be recorded separately and stored securely.
NOTE: Current board approved minutes are attached below the current Board Summary.
Minutes prior to April 2025 are available by request through the church office.
Summary James Bay United Church Board
June 19, 2025
The Board of James Bay United Church met on June 19 in the sanctuary for an evening of discussion and planning. The meeting began with prayer and a moment of remembrance for Aleksa Harkness, with heartfelt reflections and shared sentiments, followed by check-ins and a welcome to Steve McKinnon, the church’s new Finance and Administration Officer.
Mel Jantzen will be preparing the foundation to lead the Children’s Program, organizing activities every other Sunday, seeking assistance for the other Sundays, and a possible shift toward the Godly Play model. Policies around child safety and volunteer screening are being reviewed.
Rev. Greg shared highlights from the Pacific Mountain Regional Council meeting, including future projections for the United Church, a proposal regarding the Israel-Gaza conflict, and a celebration of four new ordinands. The meeting was described as energizing and hopeful.
The Board discussed how best to manage use of the church sanctuary for events like weddings and funerals, emphasizing the need for clear policies that reflect the sanctuary’s sacred role. Staff will be supported to apply discretion, with a new contract and policy in development.
A broader conversation explored the Board’s structure and role, with consensus to maintain monthly meetings and consider occasional retreats to support visioning and strategic planning.
The painting project is moving forward, with specifications complete and grant applications in motion. The work is scheduled for 2026 and will require matching funds of $50,000–$60,000.
The Board approved a request for groundwater testing related to nearby development, confirming that the work is non-invasive. Trustees reported that renters of church space must carry insurance and sign a waiver provided by HUB.
Communications circulated new rack cards and recommended VistaPrint for future printing. The Fund Development Team shared a draft plan focused on revenue goals and priorities such as tithing, fundraising, investments, and bequests. Feedback was invited to help tailor the plan moving forward.
As always, the Board remains deeply committed to the life and well-being of the congregation, thoughtfully engaging with both present needs and future possibilities. With gratitude for the Spirit that guides our work and the community that sustains it, we move forward together.